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Speaker Notes
DRKDS B2B IT Suite
India's Complete IT Distributor ERP · Odoo 19 · 30-Minute Deep-Dive
DRKDS B2B IT India's Most Complete Odoo 19 Module for IT Distributors 104 Registers 176 Custom Models 12 Domains 1,040+ Demo Records Demo Co: A Technology Distribution Company · ₹15.2 Cr · 85 Employees
₹15.2 Cr Revenue · 17.7% GP Margin · 450 SKUs · 85 Employees · Hyderabad, India
What We'll Cover Today
30 minutes · 8 sections · All 12 domains
1 Problem & Context 3 minutes 2 Solution Overview 3 minutes 3 Accounting & GST 5 minutes — LIVE demo 4 Inventory & Sales 5 minutes — LIVE demo 5 HR & Payroll 4 minutes — LIVE demo 6 Analytics & BI 3 minutes — LIVE demo 7 Implementation & ROI 3 minutes 8 Q & A 4 minutes
Live system walkthrough for sections 3–6. Questions welcome throughout.
The Problem
Indian IT distributors run 30+ disconnected tools
GST in 4 Spreadsheets GSTR-1, 3B, 2B, HSN — all separate tools. TDS/An IT Firm registers in another file. ↑ ₹7.5L penalty risk per year IMEI & Serial in Excel Warranty, AMC, spare parts — manual. Duplicate warranty claims undetected. ↑ ₹2-5L inventory shrinkage per year PF / ESI Every Month Manual ECR file, challan 41, PT — each separate. F&F settlement takes 2 weeks. ↑ 12 hrs/month wasted per HR exec No Live P&L View Books close 15 days after month-end. MD sees stale data for decisions. ↑ Wrong pricing, lost margin
200+ person-hours wasted monthly. ₹3–4 lakh/year in avoidable admin cost for a 50-person IT company.
Market Opportunity
₹4.2 Lakh Crore Indian IT market. 85% without a real ERP.
Delhi Mumbai Bangalore Hyd ₹4.2L Cr IT Market IT Distributors in India 18,000 Still on Tally only 65% ERP Penetration <15% Our sweet spot: ₹10–200 Cr
The ₹10–200 Cr Indian IT distributor segment is massively underserved. First mover wins loyalty for 5+ years.
The Solution
12 domains · 176 models · One integrated platform
DRKDS B2B IT Accounting · 18 reg GST · 8 reg Inventory · 10 reg Sales & CRM · 12 Purchase · 10 reg HR & Payroll · 14 Service & AMC · 6 Fleet · 6 reg Corporate Gov · 6 Labour Law · 4 Analytics · 6 reg Legal · 4 reg
104 registers. 176 connected models. Zero data re-entry. One source of truth.
Accounting: Trial Balance & P&L
Dr = Cr enforced. Live P&L. CMA format for banks.
Account Debit (₹) Credit (₹) Sales Revenue 21,05,00,000 Cost of Goods Sold 17,45,00,000 Gross Profit 3,60,00,000 Operating Expenses 2,40,00,000 EBITDA 1,20,00,000 Net Profit (After Tax) 92,00,000 TOTAL 21,05,00,000 21,05,00,000 ✔ BALANCED
Trial Balance Dr=Cr enforced. P&L in real-time. BRS auto-reconciles. CMA format for bank loan proposals.
GST: GSTR-1 & 2B Reconciliation
Catch missed ITC before filing. Auto HSN summary.
GSTR-1 — Outward Supplies GSTIN Invoice CGST+SGST 29AAACT6285P1ZV INV-2025-001 ₹2,34,000 33AAKCI6825R1ZS INV-2025-002 ₹4,56,000 27AAHCS1354F1Z6 INV-2025-003 ₹1,80,000 HSN Auto-generated ✔ e-Way Bill Linked ✔ GSTR-2B Reconciliation Vendor Amount Status Dell India Pvt Ltd ₹8,45,000 Matched HP India Sales ₹3,20,000 Rate Diff Cisco Systems ₹5,60,000 Missing ITC at Risk: ₹5,60,000 — Claim before filing!
Catch ₹ lakhs of missed ITC before filing. Color-coded: green=matched, orange=rate diff, red=missing.
Accounting: Treasury & BRS
Bank Reconciliation · Advance Tax · CMA Format
Bank Reconciliation Statement Date Description Bank ₹ Book ₹ 05-MarNEFT-IT Services18,50,00018,50,000 ✔ 07-MarCheque-Dell PO-8,45,000-8,45,000 ✔ 09-MarUPI-Miscellaneous1,20,000Unmatched ⚠ 12-MarRTGS-HP Payment-3,20,000-3,20,000 ✔ Unreconciled: 1 item · ₹1,20,000 · Review needed Advance Tax Tracker Q1 (Jun 15)Paid ✔ ₹2,80,000 Q2 (Sep 15)Paid ✔ ₹2,80,000 Q3 (Dec 15)Paid ✔ ₹2,80,000 Q4 (Mar 15)Due ₹2,80,000 ← Alert!
BRS auto-matches bank vs books. Advance tax tracked quarterly. CMA data format for PSU bank proposals.
Inventory: Orbit Analysis
Know your winners from dead stock. Auto-reorder for A-class.
A Class 20% SKUs · 70% Value ₹10.6 Cr 90 SKUs · Auto-reorder ON B Class 30% SKUs · 20% Value ₹3.1 Cr 135 SKUs · Review Monthly C Class — 50% SKUs · 10% Value ₹1.5 Cr · 225 SKUs ⚠ Dead Stock Identified: ₹18.4 Lakhs — 42 SKUs not moved in 180+ days
Orbit + slow/dead stock analysis. ₹18.4L dead stock = working capital freed by liquidation. Reorder matrix auto-triggered for A-class.
Inventory: Serial / IMEI Tracking
Every unit tracked from GRN to warranty expiry.
Dell Latitude 5550 Core i7 IMEI355xxxxxxxxxxxxxxx Serial NoCN-XXXXXXX-XXXXX MAC AddressAA:BB:CC:DD:EE:FF LocationWH-A · Shelf B3 WarrantyValid till Mar 2027 Status In Stock Movement History DateEventStatus 15-Jan-25GRN — PO-2025-001Received 22-Jan-25Delivery — SO-2025-018Shipped 05-Feb-25Service ReturnIn Service 18-Feb-25Repaired & ReturnedClosed Warranty claim: Auto-verified against IMEI. No duplicates.
Serial → IMEI → MAC → Warranty → Service — full lifecycle in one view. Duplicate warranty claims auto-blocked.
Sales: Pipeline & Territory
Real-time funnel · Territory KPIs · Win rate tracking
Leads — 48 Qualified — 31 Proposal — 19 Negotiation — 12 Won — 8 North ₹4.2L South ₹6.1L East ₹2.8L West ₹5.1L Win Rate 23% · Avg Deal ₹12.4L · Pipeline ₹1.82 Cr Collection Followup: Auto-created on overdue
Territory-wise pipeline. Win rate tracking. Channel partner commissions auto-computed on SO confirm.
Sales: Channel Partner & Commission
Tier-based commissions · MDF tracking · Auto-calculation
Partner Tier Q-Target Achieved Rate Commission Earned TechVision Enterprises Gold ₹50.0 L ₹48.2 L 3.0% ₹1,44,600 DigiSolutions Pvt Ltd Silver ₹30.0 L ₹29.1 L 2.5% ₹72,750 NetworkPro Solutions Bronze ₹20.0 L ₹17.8 L 2.0% ₹35,600 Q1 Total Commission Paid ₹2,53,000 MDF Budget: ₹1.2L · Utilized: ₹0.94L Proforma Invoice: Auto on advance request
Tier-based commissions auto-computed on SO confirm. MDF tracked. Proforma invoice on advance payment request.
Purchase: Vendor Evaluation
Score vendors before the first PO. Onboarding checklist.
Vendor Scorecard — Sunrise Electronics Quality 85/100 Delivery 78/100 Price 82/100 Service 90/100 Docs 88/100 Overall 83/100 — APPROVED ✔ Onboarding Checklist ✔ GST Registration Verified ✔ PAN Validated ✔ Bank Account Confirmed ✔ MSME Registered ✔ Trade Reference Checked ⚠ Insurance Certificate Pending — due in 5 days Status: Active — PO Allowed
Vendor scored on 5 criteria. Onboarding checklist enforced. GST, PAN, MSME verified before first PO.
Purchase: MSME 45-Day Rule
Auto-alert before MSMED Act penalty kicks in
Vendor Invoice Amt Invoice Date Due Date Days Over Status Dell India Pvt Ltd₹8,45,00001-Jan-2515-Feb-250OK HP India Sales Ltd₹3,20,00015-Jan-2501-Mar-250OK Micro Tech Components₹1,80,00001-Dec-2415-Jan-2540 ⚠Alert! Sunrise Electronics₹4,24,00015-Oct-2429-Nov-2452 🚨MSMED! MSMED Act Interest Accrued — Sunrise Electronics 3× RBI Rate = 15.75% p.a. · 52 days · ₹4,24,000 principal → Interest: ₹9,522 · Compound!
MSMED Act: 45-day rule auto-tracked. Alert at day 40. Interest computed at 3× RBI rate. One catch = module pays for itself.
HR: Payroll — One Click. All Compliant.
PF · ESI · Professional Tax · TDS · F&F — all in one run
Payslip — A Finance Director — Mar 2025 EARNINGS Basic Salary₹45,000 HRA₹18,000 Conveyance₹1,600 Special Allowance₹400 Total Earnings₹65,000 DEDUCTIONS PF (Employee 12%)₹5,400 ESI (0.75%)₹338 DEDUCTIONS (cont.) Professional Tax₹200 TDS (u/s 192)₹3,800 Total Deductions₹9,738 NET PAY ₹55,262 Generated ✔ ✔ PF ECR File (UAN-wise) ✔ ESI Challan 41 ✔ Professional Tax ✔ TDS Form 24Q ✔ Form 16A Ready ⚠ Salary Revision Due 2 employees — pending 85 employees · One-click run
Full payslip with PF, ESI, PT, TDS. ECR file, Challan 41, Form 16A — all auto-generated. One click for all 85 employees.
HR: Statutory Registers
All 7 mandatory registers — always inspection-ready
Register Status Last Updated Next Due PF Challan (ECR)Filed ✔Mar 2025Apr 15 ESI Challan 41Filed ✔Mar 2025Apr 15 Professional Tax (Karnataka)Filed ✔Mar 2025Apr 10 Gratuity CalculationLive ✔ContinuousOn Exit F&F Settlement2 Pending ⚠Mar 2025Overdue! Factories Act Registers (Form A/B/C)Compliant ✔Mar 2025Apr 30
All statutory registers in one view. Inspector arrives unannounced? Pull up the register in 10 seconds.
Service: AMC Renewal Tracker
Never miss a renewal. ₹12.4L at risk this month.
Customer AprJunAugOctDecFebMarApr A BPO Company ₹3.2L · Active A Technology Company ₹2.8L · Active A Bank IT Dept ₹4.1L · Expires Mar 31! ◆ A Retail Chain ₹2.3L · Expires Apr 5! ◆ Tata Consultancy ₹5.2L · Starts May 14 AMCs Active 3 Expiring this month ₹12.4L revenue at risk
Auto-alert at 90/60/30 days before expiry. Linked to helpdesk ticket auto-creation. ₹12.4L renewal revenue protected.
Analytics: Executive Dashboard
Live KPIs · Drill-down · No BI tool needed
Revenue ₹15.2 Cr GP Margin 17.7% Outstanding ₹2.1 Cr Overdue >30 days ₹48 L Monthly Revenue (₹ Cr) + GP% Jan1.2 Feb1.8 Mar2.1 Apr2.4 May1.9 Jun2.3 GP% Top 3 Customers An IT Services Company₹2.8 Cr A Tech Firm₹2.1 Cr A Nationalised Bank₹1.8 Cr Budget vs Actual Revenue96% of target GP%✔ On track Overdue↑ 18% MoM
Executive dashboard: revenue, GP, outstanding, overdue — live. Drill down to transaction in one click. No BI tool needed.
Corporate Governance
Companies Act 2013 compliance alongside daily ops
Board Meeting Register DateAgendaResolution 28-AprAnnual AccountsPassed 15-JunDividend ProposalPassed 20-SepAGM MinutesPassed 15-DecCapex ApprovalPassed 10-MarQ3 PerformanceDraft Min quorum 2/3 · Auto-notified 7 days before Statutory Filing Tracker Annual Return (MGT-7)Filed ✔ Financial Statement (AOC-4)Filed ✔ Director KYC (DIR-3)Done ✔ Related Party DisclosureDone ✔ AGM Notice (2026)Due 15d ⚠ Statutory Audit ReportReceived
Board meeting minutes, statutory filings, director KYC, related party register — Companies Act 2013 compliance tracked daily.
Labour Law Compliance
Factories Act + Contract Labour registers — always ready
Factories Act Registers Attendance Register (Form B)✔ Current Overtime Register (Form O)✔ Mar 2025 Leave Register (Form D)✔ Current Accident Register (Form P)✔ No incidents Inspection Book (Form M)✔ Ready Min Wage Compliance✔ Karnataka notified All 6 registers: COMPLIANT Contract Labour Register ContractorWorkersLicenseValidity FastBuild Security12CL/KA/2345Dec 2025 CleanPro Services8CL/KA/1876Sep 2025 TechStaff Solutions15CL/KA/0923Exp: 30d! ⚠ TechStaff license expiring in 30 days Action: Renew or issue work stoppage order
Factories Act registers inspection-ready in 10 seconds. Contract labour license expiry auto-flagged.
Implementation: 8-Week Go-Live
Structured. Predictable. Day-1 demo data included.
Phase 1 Week 1–2 ✦ Install & Configure ✦ Chart of Accounts ✦ GST Setup ✦ Master Data ✦ User & Roles ✦ Demo Data Live → Phase 2 Week 3–4 ✦ Opening Balances ✦ Customer Migration ✦ Vendor Migration ✦ Product Migration ✦ Historical Invoices ✦ UAT Sign-off → Phase 3 Week 5–6 ✦ Finance Team ✦ Sales Team ✦ Purchase Team ✦ HR Team ✦ Warehouse Team ✦ Videos Provided → Phase 4 Week 7–8 ✦ Parallel Run ✦ Data Validation ✦ Go Live! ✦ 90-day Hypercare ✦ WhatsApp Support ✦ Monthly Patches Today: Midpoint — 4 weeks to Go Live
8-week structured implementation. Day-1 demo data. Training videos. WhatsApp support. 90-day hypercare included.
ROI: Payback in 4–6 Months
Conservative estimate. Actual ROI 3–4× when error reduction included.
Process Automated Hours Saved / Month Value @ ₹500/hr Annualized GST Filing (GSTR-1, 3B, 2B Recon, HSN)20 hrs₹10,000₹1.2 L TDS / An IT Firm (Challan, 26Q, Form 16A)8 hrs₹4,000₹48,000 PF / ESI / PT (Challan, ECR, reconciliation)12 hrs₹6,000₹72,000 Inventory Recon (Orbit, reorder, dead stock)15 hrs₹7,500₹90,000 Bank Recon + MIS Reports + Dashboards30 hrs₹15,000₹1.8 L TOTAL SAVINGS 85 hrs/month ₹42,500/mo ₹5.1 L/yr
₹5.1L/year in saved admin time. Plus: error reduction, audit readiness, and one GST catch = module fully paid for.
Architecture & Security
Native Odoo 19 · Self-hosted · Zero external services · LGPL-3
Browser Tier OWL 3 SPA · Responsive · Mobile-ready ↕ Application Tier Python 3.12 · Odoo 19 CE · 176 Custom Models ↕ Database Tier PostgreSQL 16 · Encrypted at rest · Daily backup Security Features ✔ Role-based access (RBAC) ✔ Record-level rules ✔ Full audit trail ✔ Session management ✔ 2FA support (TOTP) ✔ API key authentication ★ LGPL-3 — source yours ★ No cloud lock-in
Runs on ₹15,000/month VPS for 50 users. No per-user SaaS fees. Source code yours (LGPL-3). No Enterprise license needed.
Flexible Commercial Model
The module is open-source. You own it forever.
Module Only Self-install · LGPL-3 ✔ Source code access ✔ All 176 models ✔ Documentation ✔ Community support — Implementation — Training MOST POPULAR Implementation Module + 8-week setup ✔ All module features ✔ 8-week implementation ✔ Team training ✔ Data migration ✔ 90-day hypercare ✔ WhatsApp support ✔ GST patch 1 year Managed Service Hosting + Support + Patches ✔ All impl features ✔ VPS hosting ✔ Daily backups ✔ Monthly GST patches ✔ Uptime monitoring ✔ Priority support ✔ Quarterly reviews
Module is open-source — you own it forever. Implementation package recommended for teams of 5+ users.
Q & A
Your questions answered. Let's discuss your specific needs.
Q & A Q & A 📅 Live Demo See it in your browser today — 30 min setup ⬇ Download & Test Install on your test server — LGPL-3 free 📋 Request Proposal Customized for your business in 48 hours Odoo 19 CE · LGPL-3 · Made in India · 104 Registers · 176 Models · 0 External Deps
Thank you. DRKDS B2B IT — India's most complete Odoo 19 module for IT distributors.