DRKDS HRMS Attendance

Module Overview

The DRKDS HRMS Attendance module provides comprehensive attendance management with shift scheduling, overtime tracking, and regularization workflows. It is fully compliant with India Labour Code 2025.

Configuration Guide

1. Initial Setup

Navigate to: HRMS → Configuration → Attendance Settings

2. User Roles Configuration

Shift Management

Creating Shifts

Navigate to: HRMS → Attendance → Configuration → Shifts

1. Click "Create" button
2. Enter Shift Name (e.g., "General Shift", "Morning Shift")
3. Set Start Time and End Time
4. Configure Break Time (Start and End)
5. Set Grace Period for Late Arrival
6. Configure Early Departure threshold
7. Enable/Disable Night Shift flag
8. Save the shift

Sample Shift Configurations

Shift Scheduling

Navigate to: HRMS → Attendance → Shift Schedule

1. Select Employee or Department
2. Choose Date Range for scheduling
3. Select Shift to assign
4. Click "Generate Schedule" for rotational shifts
5. Review and confirm the schedule

Shift Swap Requests

Employees can request to swap shifts with colleagues:

Attendance Operations

Daily Attendance Entry

Method 1: Self Check-in via Odoo

1. Navigate to HRMS → My Attendance
2. Click "Check In" button (Green)
3. If GPS enabled, allow location access
4. If Photo enabled, capture photo
5. At day end, click "Check Out" button (Red)

Method 2: Biometric Device

• Employee punches on biometric device
• Data syncs to Odoo automatically (Push) or via scheduled job (Pull)
• Attendance records created automatically

Method 3: HR Manual Entry

1. Navigate to HRMS → Attendance → Attendances
2. Click "Create"
3. Select Employee
4. Enter Check In and Check Out times
5. Add remarks if needed
6. Save the record

Viewing Attendance

Employee View

HRMS → My Attendance → My Attendance History

• View personal attendance records
• Filter by date range
• See working hours, late/early status

Manager View

HRMS → Attendance → Team Attendance

• View all subordinates' attendance
• Filter by department, date
• Export to Excel for reporting

HR/Admin View

HRMS → Attendance → All Attendances

• Full access to all attendance data
• Bulk edit capabilities
• Generate attendance reports

Attendance Status Indicators

Overtime Management

Overtime Configuration

Navigate to: HRMS → Configuration → Overtime Rules

OT Calculation Methods

OT Approval Workflow

Processing OT Requests

1. Navigate to HRMS → Attendance → Overtime Requests
2. Filter by "Pending Approval"
3. Review OT details (date, hours, reason)
4. Click "Approve" or "Reject"
5. Add comments if rejecting

Comp-Off Conversion

Overtime can be converted to Compensatory Off instead of payment:

1. Employee selects "Convert to Comp-Off" option
2. System calculates equivalent leave hours
3. Upon approval, Comp-Off credit added to leave balance
4. Employee can avail Comp-Off within validity period

Attendance Regularization

Regularization Types

Submitting Regularization Request

1. Navigate to HRMS → My Attendance → Regularization Request
2. Click "Create"
3. Select Date of regularization
4. Choose Regularization Type
5. Enter actual Check In and Check Out times
6. Provide Reason for regularization
7. Attach supporting documents if required
8. Click "Submit for Approval"

Approval Workflow

Approving Regularization (Manager)

1. Navigate to HRMS → Attendance → Regularization Requests
2. Filter by "Pending My Approval"
3. Review request details and attachments
4. Click "Approve" or "Reject"
5. Upon approval, attendance record auto-updates

Biometric Device Integration

Supported Devices

Device Configuration

Navigate to: HRMS → Configuration → Biometric Devices

1. Click "Create" to add new device
2. Enter Device Name and Location
3. Configure IP Address and Port
4. Select Device Type (ZKTeco/eSSL/BioMax)
5. Enter API credentials if applicable
6. Set Sync Mode (Push/Pull/Real-time)
7. Test connection
8. Save and activate device

Sync Operations

Daily Operations Guide

HR Administrator - Morning Tasks

1. Check Biometric Sync Status - Verify all devices synced overnight
2. Review Missing Punches - Identify employees with incomplete attendance
3. Process Regularization Requests - Approve/reject pending requests
4. Review OT Requests - Process overtime approvals

Manager - Daily Tasks

1. Check Team Attendance - View today's attendance dashboard
2. Approve Regularization - Process team regularization requests
3. Review Shift Coverage - Ensure adequate staffing
4. Monitor Late Arrivals - Take action on habitual latecomers

Employee - Daily Tasks

1. Check In - Punch at shift start
2. Check Out - Punch at shift end
3. Submit Regularization - If any punch missed
4. View Attendance - Verify attendance recorded correctly

Monthly Tasks

Case Studies

Reports & Analytics

Available Reports

Generating Reports

1. Navigate to HRMS → Attendance → Reports
2. Select Report Type
3. Choose Date Range
4. Filter by Department/Employee if needed
5. Click "Generate"
6. Export to PDF or Excel

Troubleshooting