DRKDS HRMS Recruitment

Module Overview

The DRKDS HRMS Recruitment module provides comprehensive recruitment and hiring management from requisition to onboarding.

Recruitment Pipeline

Job Position Management

Creating Job Position

Navigate to: HRMS → Recruitment → Job Positions

1. Click "Create"
2. Enter Job Title (e.g., "Software Engineer")
3. Select Department
4. Enter Job Description
5. Define Requirements:
   • Education qualification
   • Experience range
   • Required skills
   • Nice-to-have skills
6. Set Salary Range (Min - Max)
7. Set Number of Positions
8. Configure recruitment stages
9. Save the position

Job Position Fields

Manpower Requisition

Creating Requisition

Navigate to: HRMS → Recruitment → Requisitions

1. Click "Create"
2. Select Job Position
3. Enter Number of Positions
4. Select Priority (Low/Medium/High/Urgent)
5. Set Expected Joining Date
6. Enter Justification for hiring
7. Select Budget Source
8. Click "Submit for Approval"

Approval Workflow

Requisition Types

Applicant Management

Sourcing Channels

Creating Applicant

Navigate to: HRMS → Recruitment → Applicants

1. Click "Create"
2. Enter Applicant Name
3. Enter Email and Phone
4. Select Job Position applied for
5. Select Source (how they found the job)
6. Upload Resume/CV
7. Enter Expected Salary
8. Add Notes
9. Save - applicant enters "New" stage

Applicant Pipeline Stages

Bulk Application Import

1. Navigate to Recruitment → Import Applicants
2. Download Excel template
3. Fill applicant details from job portal exports
4. Upload completed file
5. Map columns to fields
6. Import applicants

Interview Process

Interview Types

Scheduling Interview

1. Go to Applicant record
2. Click "Schedule Interview"
3. Select Interview Round
4. Choose Interviewer(s)
5. Set Date and Time
6. Select Mode (In-person/Video/Phone)
7. Add Meeting Link if virtual
8. Click "Schedule"
9. System sends invites to candidate and interviewers

Interview Feedback

1. After interview, interviewer opens applicant record
2. Click "Add Feedback"
3. Rate on defined parameters:
   • Technical Skills (1-5)
   • Communication (1-5)
   • Problem Solving (1-5)
   • Cultural Fit (1-5)
4. Provide Overall Rating
5. Select Recommendation (Hire/Reject/Hold)
6. Add Comments
7. Submit feedback

Interview Scorecard

Offer Management

Creating Offer

1. Select candidate in "Offer" stage
2. Click "Create Offer"
3. Enter salary details:
   • Offered CTC
   • Salary structure breakdown
   • Variable pay (if any)
   • Joining bonus (if any)
4. Set Offer Validity Date
5. Set Expected Joining Date
6. Add any Special Terms
7. Submit for approval

Offer Approval Workflow

Offer Letter Generation

1. Once approved, click "Generate Offer Letter"
2. System generates PDF with:
   • Company letterhead
   • Candidate details
   • Position and department
   • Compensation details
   • Terms and conditions
3. Review generated letter
4. Click "Send to Candidate"
5. Candidate receives email with offer letter

Offer Negotiation Tracking

Pre-Joining & Onboarding

Pre-Joining Document Collection

Converting to Employee

1. Once all documents collected, open applicant record
2. Click "Convert to Employee"
3. System creates Employee record with:
   • Auto-generated Employee ID
   • Personal details from application
   • Department and job position
   • Reporting manager
4. Complete additional employee details
5. Create employment contract
6. Assign onboarding checklist

Onboarding Checklist

Daily Operations Guide

Recruiter Daily Tasks

1. Check New Applications - Review overnight applications
2. Screen Candidates - Phone screen shortlisted profiles
3. Schedule Interviews - Coordinate with interviewers
4. Collect Feedback - Follow up on pending feedback
5. Update Pipeline - Move candidates through stages
6. Source Candidates - Search job portals, networks

Weekly Tasks

Key Metrics to Track

Case Studies

Reports & Analytics

Available Reports

Troubleshooting