DRKDS HRMS Training

Training & Learning Management System

Version 1.0 | Odoo 19 Community Edition

Module Overview

The DRKDS HRMS Training module provides comprehensive training and learning management for employee skill development, compliance training, and career growth.

Course Management

  • Course creation and configuration
  • Course categories and tags
  • Prerequisites management
  • Course materials upload

Training Programs

  • Multi-course programs
  • Learning paths
  • Certification tracks
  • Onboarding programs

Session Management

  • Session scheduling
  • Trainer assignment
  • Venue management
  • Virtual session support

Assessment & Certification

  • Quiz and assessments
  • Score tracking
  • Certificate generation
  • Skill mapping

Course Management

Creating a Course

Navigate to: HRMS → Training → Courses

  1. Click "Create"
  2. Enter Course Name
  3. Select Category (Technical/Soft Skills/Compliance/Leadership)
  4. Set Duration (hours/days)
  5. Define Learning Objectives
  6. Add Prerequisites if any
  7. Upload Course Materials (PDFs, videos, presentations)
  8. Set Target Audience (Department/Grade)
  9. Save the course

Course Categories

CategoryExamplesMandatory
CompliancePOSH, Safety, EthicsYes
TechnicalProgramming, Tools, SoftwareRole-based
Soft SkillsCommunication, LeadershipNo
ProductProduct knowledge, Sales trainingRole-based
OnboardingCompany orientation, Process trainingYes (new joiners)

Training Programs

Creating Training Program

  1. Navigate to HRMS → Training → Programs
  2. Click "Create"
  3. Enter Program Name (e.g., "New Manager Development")
  4. Add Courses in sequence
  5. Set Completion Criteria
  6. Define Certification on completion
  7. Set Target Completion Time
  8. Publish program

Sample Learning Paths

ProgramTargetCoursesDuration
New Joiner OrientationAll new employees52 days
First-time ManagerNew managers83 months
Leadership ExcellenceSenior managers126 months
Technical CertificationEngineers104 months

Training Sessions

Scheduling a Session

  1. Navigate to HRMS → Training → Sessions
  2. Click "Create"
  3. Select Course
  4. Set Date, Start Time, End Time
  5. Select Trainer
  6. Choose Mode (Classroom/Virtual/Hybrid)
  7. Set Venue or Meeting Link
  8. Set Maximum Participants
  9. Publish session for enrollment

Session Workflow

Draft → Published → In Progress → Completed → Feedback Collected

Attendance Tracking

StatusDescriptionCertificate Eligible
PresentAttended full sessionYes
PartialAttended >75%Yes
AbsentDid not attendNo
ExcusedApproved absenceReschedule

Training Requests

Employee Training Request

  1. Navigate to HRMS → My Training → Request Training
  2. Select Training Type (Internal/External)
  3. Enter Course/Program Name
  4. Provide Justification
  5. Enter Cost Estimate (for external)
  6. Attach Course Details
  7. Submit for approval

Approval Workflow

Employee Request → Manager Approval → HR Review → Budget Approval → Scheduled

Assessment & Certification

Creating Assessment

  1. Navigate to HRMS → Training → Assessments
  2. Link to Course
  3. Add Questions (MCQ/True-False/Short Answer)
  4. Set Passing Score
  5. Set Time Limit
  6. Configure Attempts Allowed
  7. Publish assessment

Certificate Generation

CriteriaCertificate Type
Attendance + Assessment PassCompletion Certificate
Score > 90%Certificate with Distinction
Program CompletionProgram Certificate
External CertificationVerified External Certificate

Daily Operations Guide

Training Admin Tasks

Monthly Tasks

TaskOwner
Training calendar updateHR/Training
Compliance training trackingHR
Skill gap analysisHR/Managers
Budget utilization reviewHR Head

Case Studies

Case Study: IT Company Skill Development

Challenge: Keep 200 engineers updated on latest technologies.

Solution:

  • Created technology-wise learning paths
  • Integrated with external platforms (Coursera, Udemy)
  • Monthly tech talks by internal experts
  • Certification bonuses for external certs

Result: 80% certification rate, improved project deliveries

Reports

ReportDescription
Training CompletionEmployee-wise training status
Skill MatrixSkills by employee/department
Training EffectivenessPre/Post assessment scores
Budget UtilizationTraining cost analysis
Compliance StatusMandatory training completion